Core Feature

Proactive Maintenance
& Compliance

A full-featured maintenance calendar with recurring schedules, registration tracking with configurable expiry alerts, cost and payment management, and complete compliance audit trails — keeping every asset serviced and compliant.

Maintenance Calendar

Visualise Every Maintenance Event

A glassmorphism-styled calendar with four views — Day, Week, Fortnight, and Month. Drag and drop to reschedule, click to create, and hover for rich frosted-glass tooltips showing asset, status, priority, assigned person, and cost breakdown.

Drag and drop rescheduling with resize for duration
Click-to-create with pre-filled date and time
AJAX status updates directly from detail modals
Auto-refresh every 30 seconds with view persistence

Maintenance Jobs

Complete Job Lifecycle Management

Every maintenance job tracks asset assignment, priority level, type classification, scheduled dates, assigned personnel, cost estimates, and a full status workflow from Pending through to Completion or Cancellation.

Priority levels: Low, Medium, High, Critical
Types: Preventive, Corrective, Inspection, Calibration
Out-of-service indicator with red border pulse animation
Duplicate jobs with one click for recurring work

Maintenance Schedules

Set It Once, Run It Forever

Define recurring maintenance schedules with seven frequency options — from daily to annual, plus hour-based triggers. Each schedule automatically generates jobs, advances due dates on completion, and detects overdue items.

Daily, Weekly, Monthly, Quarterly, Semi-Annual, Annual frequencies
Hour-based triggers (e.g., every 500 service hours)
Auto-generated jobs inherit colour, priority, and defaults
Active/inactive toggle with overdue detection

Registration Management

Every Registration, Tracked and Compliant

Track vehicle and equipment registrations with complete lifecycle management. Store registration numbers, jurisdictions, expiry dates, insurance details, and supporting documents — all linked to the parent asset.

Registration number, state, expiry, and next-due tracking
Document uploads: receipts, certificates, renewal notices
Insurance details and inspection report storage
Full audit trail on every registration change

Expiry Alerts

Never Miss a Renewal Deadline

Configurable alert windows at 7, 14, and 30 days before expiry. Alerts are sent via email, SMS, and in-app notifications — with duplicate prevention and per-registration control over which alerts are active.

7-day urgent, 14-day warning, 30-day notice windows
Email, SMS, and in-app notification channels
Daily cron at 7am AEST with duplicate prevention
Per-registration toggle and configurable contacts

Cost & Payment Tracking

Track Every Dollar Spent

Record individual cost and payment entries per registration and maintenance job. Track initial costs, renewals, transfers, estimated vs. actual costs, and view running totals — all managed via a live AJAX interface.

Payment types: Initial, Renewal, Transfer, Other
Amount, date, period coverage, and description fields
Running total in table footer for at-a-glance costs
Estimated vs. actual cost comparison on maintenance jobs

Checklist Integration

Inspections That Trigger Action

Inspection checklists integrate directly with the maintenance system. An “Out of Service” flag immediately deactivates the asset, while “Book Service” creates a maintenance request and notifies the team — closing the loop from field to workshop.

Out of Service flags block asset use until resolved
Book Service creates maintenance requests automatically
OOS status reflected on QR scan pages in the field
Dashboard widgets for maintenance stats and upcoming due dates

Mobile Support

Maintenance from the Field

Seven dedicated mobile API endpoints let field teams view, filter, and update maintenance jobs, submit requests with GPS location, and check overdue schedules — all from their phone.

Job List

Filter and browse maintenance jobs with calendar date range support

Job Detail

Full maintenance job details with status, priority, costs, and notes

Dashboard Stats

Open, urgent, overdue, out-of-service, and completed counts at a glance

Schedules

Active maintenance schedules with overdue detection and next-due dates

Status Updates

Update maintenance job status directly from the field

Submit Requests

Report maintenance issues from the field with GPS location capture

Get Started

Ready to Stay Ahead of
Every Service Date?

Start your 30-day free trial and take control of maintenance scheduling, registration compliance, and cost tracking across your entire fleet.

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Proactive Maintenance& Compliance