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Core Feature

Complete Inventory
Management

A 5-tab inventory interface covering parts, materials, fuel, and assemblies. Full purchase order management, AI-powered invoice OCR, vendor tracking, BOM assembly production, and stock alerts — integrated with your assets and jobs.

5 Tab
Interface
AI
Invoice OCR
Full PO
System
BOM
Assembly
5-Tab Interface

Everything in One Place

The parts and materials module organises your entire inventory across five dedicated tabs — from item management and stock levels to invoices, assembly production, and reorder alerts.

Items

Filterable parts register with item codes, categories, vendors, stock levels, and cost/sell pricing

Inventory

Full matrix view showing every item at every location with quantity, value, and last counted date

Invoices

Unified company-wide view of purchase invoices and credit notes with filters and summary totals

Item Builder / BOM

Define assemblies from component parts, create build orders, and track incremental production

Stock Alerts

Direct reorder alerts and BOM cascade alerts for insufficient assembly components

Purchase Orders

Full PO management with summary stats, filterable register, and detail modals with activity timelines

Item Management

Comprehensive Item Profiles

Every item has a full edit page with dedicated tabs for details, vendors, inventory locations, documents, and photos. Support for Parts, Materials, Fuel, and Assembly item types with category management and QR code generation.

  • Unique item codes, categories, and configurable units of measure
  • Cost price, sell price, and markup percentage tracking
  • Supplier item codes for cross-referencing with vendor catalogues
  • Document uploads (PDF, DOC, XLS, images) with app access controls
AXITRAQ Item Management
Inventory Locations

Track Stock Across Every Site

Manage multiple inventory locations per item — warehouses, vehicles, field sites, offices, and workshops. Each location tracks quantity, value, and last counted date with GPS coordinates and interactive map integration.

  • Five location types: Warehouse, Vehicle, Field, Office, Workshop
  • GPS coordinates with interactive Leaflet map picker
  • Diamond-shaped pins on the Locate map (colour-coded by type)
  • Address geocoding via Nominatim with custom map icons
AXITRAQ Inventory Locations
Purchase Order System

Full PO Lifecycle Management

Generate, delegate, and track purchase orders from creation through to fulfilment. Auto-numbered PO format (PO-YYYY-NNNNN) with delegation to field workers, internal messaging integration, and a complete audit trail of every action.

  • Status flow: Open → Partial → Fulfilled / Closed / Cancelled
  • Delegate POs to employees with in-app messaging
  • Full mobile API: create, list, detail, link invoices, close
  • Chronological activity timeline on every PO
AXITRAQ Purchase Orders
AI-Powered Invoice Processing

Upload. Extract. Reconcile.

AWS Textract processes your invoices and credit notes automatically — extracting vendor details, line items, and pricing. Smart matching links items to your parts register and vendors instantly.

1

Upload & Extract

Drag-and-drop invoices or credit notes. AWS Textract extracts vendor name, ABN, invoice number, date, and every line item with quantities and pricing.

2

Smart Matching

ABN exact match, vendor name fuzzy match, and part number matching against supplier item codes. Unrecognised items are auto-created in the parts register.

3

Review & Approve

Split-screen preview: PDF viewer on the left, editable header and line items on the right. Inline editing with live subtotals and duplicate detection.

Fuel Management

Dedicated Fuel Tracking & Transfers

A purpose-built fuel management system tracks purchases, transfers between assets, and cost trends. Receipt OCR via AWS Textract captures fuel purchases automatically, and the dashboard widget provides company-wide fuel visibility.

  • Individual purchase registers preserving actual costs
  • Asset-to-asset fuel transfers with markup and job costing
  • Receipt OCR scanning via AWS Textract on mobile
  • Dashboard widget with cost history and low-stock alerts
AXITRAQ Fuel Management
Vendor Management

Complete Supplier Profiles & Pricing

Manage every vendor with full business details, branch contacts, payment terms, and banking info. The Balances tab shows accounts payable aging, while the Price List tab tracks buy prices, price history, and enables bulk markup updates.

  • ABN, trade name, 3 branch contacts, and account details
  • Accounts payable aging: Overdue, Current, Next, Future
  • Price history with change indicators and full audit trail
  • Bulk markup toolbar: select items, enter %, apply to all
AXITRAQ Vendor Management
Labels & QR Codes

Print Labels for Every Part

Generate QR codes for every item in your register. Use dedicated part/material label templates with placeholders for part code, name, category, description, cost, unit, and vendor. Print labels directly or add to a batch queue.

  • Part-specific placeholders: code, name, category, cost, vendor
  • Template selector with live preview on the part edit page
  • Add to cart for premium label orders or batch self-print
  • Scan part QR codes to instantly view details and stock levels
AXITRAQ Label Generator Preview
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Your Inventory?

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